ConveYour assigns clear responsibility for AI governance. The company does not treat responsible AI as a one-time policy exercise or the job of a single engineer. Product, security, privacy, customer, and leadership responsibilities must be understood, even in a small team.
ConveYour uses a lightweight governance process that matches its size and risk. The process becomes more formal when a feature, customer use case, or regulatory environment creates greater risk.
| Role | Primary responsibilities |
|---|---|
| Executive sponsor | Accountable for the AI governance program, material risk decisions, resources, and policy approval. |
| AI feature owner | Documents intended use, risks, testing, limitations, release readiness, and required follow-up for a feature. |
| Engineering and security owner | Implements technical controls, secure development practices, access controls, monitoring, logging, and incident support. |
| Privacy and legal owner | Reviews material privacy, data-use, employment, and regulatory considerations. This role may use outside counsel when appropriate. |
| Customer-facing owner | Communicates product limitations and controls to customers, routes customer concerns, and identifies emerging use-case risks. |
| All personnel | Follow applicable policies, report concerns, protect customer data, and escalate potential misuse or unexpected behavior. |
One person may hold more than one role in a small company. The responsibilities should still be explicit, documented, and assigned.
ConveYour reviews its AI governance program on a regular schedule and when a meaningful event triggers review.
Routine reviews may cover:
The executive sponsor decides whether an issue needs additional review, outside expertise, a product change, a customer communication, or a pause in release or use.
For material decisions, ConveYour keeps a concise record of the issue, evidence considered, owner, decision, remaining risk, actions required, and follow-up date.
The record need not be elaborate. It needs to make clear that someone considered the risk, made an accountable decision, and checked whether the agreed action happened.